| Job Title: | Contracts Administrator |
|---|---|
| Date: | Closing Date 03 October 2025 |
| Location: | Johannesburg, Gauteng |
| Salary: | Not disclosed |
| Company: | ADvTECH |
| Type: | Permanent |
Why the Contracts Administrator ADvTECH Role Is a Game‑Changer
If you’re seeking your next contract management challenge, the **Contracts Administrator ADvTECH** opportunity in Johannesburg offers just that and more. This is a full‑time, permanent role within ADvTECH’s Support Office (GSS), and it’s an ideal stepping stone for someone ready to deepen their skills in procurement, supplier relationship management, and legal compliance. Posted on 23 September 2025, with a closing date of 03 October 2025, it’s time‑sensitive—so early applications have an edge.
This position stands out because you’ll be doing more than just filling in contract templates. You’ll engage across departments, ensure contracts meet evolving legislation, help with tenders, and assist internal teams with understanding contract terms. For those who enjoy both details and strategy, this mix makes the role especially rewarding.
About the Role
As a **Contracts Administrator** at ADvTECH, you’ll be responsible for preparing, reviewing, renewing, and managing contracts between the company and its suppliers or vendors. Your work will help protect ADvTECH’s interests while ensuring all agreements comply with current laws and internal policies.
Some of your core responsibilities will include:
- Drafting contracts for sales, purchasing, and service agreements using standard templates and adding custom terms where necessary.
- Reviewing contracts for accuracy, completeness, and legal compliance before they are sent for approval.
- Handling contract renewals, extensions, or close‑outs as needed, and keeping track of deadlines.
- Using contract management software to monitor contract status and facilitate approvals and signatures.
- Assisting with tender documents like RFPs (Requests for Proposal), RFQs (Requests for Quotation), ITTs (Invitation to Tender), to ensure clarity and proper compliance with contract requirements.
- Liaising with suppliers and internal stakeholders to collect credit applications, supporting documents, and responding to queries about contract terms.
- Maintaining detailed records—both physical and digital—of all contracts, amendments, correspondence, and tender documentation.
- Coordinating with legal, procurement, finance, and other departments when reviewing, approving, or signing off on contract documentation and ensuring internal teams understand the terms and obligations.
Who Should Apply
This role is a strong fit for someone who:
- Already has experience or education in contract management, procurement, or supplier relationship management—someone who has worked with contracts, tenders, or vendor agreements.
- Has a keen eye for detail, especially when it comes to legal and regulatory language. Being precise in reviewing clauses and ensuring nothing is missing or outdated is crucial.
- Communicates clearly, both in writing and verbally—able to explain contract terms to internal teams or suppliers who may not be legally trained.
- Is organised—can manage multiple contracts at various stages (drafting, review, renewal) without letting deadlines slip.
- Is comfortable using contract management software or templates, and staying updated with legislation that affects contract law or procurement policies.
- Has a B.Com degree or related qualification, or equivalent experience in finance, legal, supply chain, or procurement roles.
Skills & Requirements
To succeed in this position, you’ll need a combination of technical and personal skills. Here’s what ADvTECH is looking for:
- Education: A Bachelor of Commerce (B.Com) or similar degree—legal, finance, procurement or business studies will do.
- Experience: Prior experience in drafting and managing contracts, reviewing tender proposals, or working with supplier/vendor agreements. Exposure to supplier relationship management and contract review is a strong plus.
- Legal & Compliance Awareness: Solid understanding of contract law basics, regulatory compliance, and standards that impact contracts and procurement.
- Technical Tools: Familiarity with contract management software, template‑based drafting, tools for tender processes (like RFPs, RFQs, ITTs), and record keeping (both electronic and physical).
- Communication: Ability to interpret legal or contractual language clearly, explain terms to staff or suppliers, write precise correspondence, notices, and maintain clarity in contract letters.
- Organisation & Detail Orientation: Meticulous record‑keeping, ability to track multiple contracts and deadlines, ensure renewals/close‑outs are handled correctly, etc.
- Stakeholder Management: Comfortable coordinating with legal, procurement, finance, and internal brand teams. Must also handle supplier or vendor queries with professionalism and clarity.
Benefits
While the salary isn’t publicly disclosed, the **Contracts Administrator ADvTECH** role brings with it several other perks and advantages you should know:
- Permanent Employment: Stability with a full‑time, ongoing role instead of temporary or contract work.
- Brand Reputation: Working with one of South Africa’s leading education management companies adds credibility to your CV—experience at ADvTECH is valued.
- Cross‑functional Exposure: You’ll interact with legal, procurement, finance, and vendor management, giving you broad experience in contract, tender, and supplier relationship roles.
- Growth Potential: Given the variety of duties (renewals, tender documents, contract drafting, compliance), you’ll build strong foundations for senior roles like Contracts Manager, Procurement Manager, or Legal Contracts Specialist.
- Professional Development: Keeping up with changing legislation, contract management tools, and negotiation practices offers ongoing learning.
- Network Expansion: Collaboration with suppliers, legal teams, internal departments gives you access to a wider professional network and visibility inside a major organization.
How to Apply
If you see yourself thriving in this role, here’s how to apply as smoothly as possible:
- Prepare your updated CV highlighting any previous contract drafting, tender or procurement work. Emphasise any experience with supplier relationship management, contract analysis or review.
- Include a cover letter or email paragraph that speaks directly to how you handled compliance, contract negotiation, or managing contract renewals or expirations in past roles—this shows you understand what the role demands.
- Submit via the ADvTECH careers portal or the platform where the job was advertised. Make sure to meet the deadline: **03 October 2025**.
- If possible, reach out to someone in procurement, legal or HR at ADvTECH (via LinkedIn or email) to express your interest and ask any clarifying questions. That can help you stand out.
- Proofread everything—contracts require precision. Make sure your documents are clean, free of errors, and clearly show how your skills match what they’re asking for.
Closing Thoughts
Landing the **Contracts Administrator ADvTECH** job could be a big leap forward for your career. It offers stability, meaningful responsibility, and exposure to multiple disciplines. Even if contract law or tender work feels intimidating, remember: what matters most is clarity, organisation, and willingness to learn. If you’re someone who enjoys making sure details are correct, helping internal and external stakeholders understand complex terms, and ensuring agreements protect everyone involved—this is for you.
Don’t wait until the last day—submit early, tailor your application, and show ADvTECH why you’re their ideal Contracts Administrator. Best of luck—you’ve got this.
