Join Our Team as an Administration Supervisor in Malalane – Excel & Logistics Expertise Needed
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| Unitrans |
Administration Supervisor
Exciting opportunity for an Administration Supervisor in Malalane! Leverage your Excel skills and logistics experience to streamline operations and enhance fuel management. Apply now
Date of Closing: August 28, 2024
Reference Number: UNI240819-15
Job Title: Administration Supervisor
Division / Business Unit: Agriculture
Contract: RCL Malalane
Classification of Job Type: Permanent - Normal
Town/City of Location: Malalane
Location: Mpumalanga Province
Where It Is: South Africa
Exciting Opportunity: Administration Supervisor Position in Malalane
Are you ready to take your career to the next level? We are looking for an Administration Supervisor to join our dynamic team in Malalane, Mpumalanga Province. This position is a fantastic opportunity for individuals with a strong background in administration management, logistics, or transportation. If you thrive in a fast-paced environment and possess exceptional organizational skills, this could be the perfect fit for you!
Job Summary
As an Administration Supervisor, you will play a crucial role in supporting both administrative and operational staff. Your primary responsibilities will include managing vehicle scheduling, organizing data, and generating reports to ensure smooth operations. Daily interaction with customers will be an essential part of your role, requiring you to work independently and efficiently without constant oversight.
Minimum Requirements
In order to be eligible for this role, applicants must fulfill the subsequent requirements:
- Educational Background: A diploma or degree in administration management, logistics, or transportation is essential.
- Technical Skills: Advanced knowledge of Microsoft Excel is required, as it will be a key tool in your daily tasks.
- Experience: A minimum of 2 to 4 years of operational or administrative experience is necessary.
- Analytical Skills: Candidates must be detail-oriented and analytical, capable of scrutinizing data to derive actionable insights.
- Time Management: Highly organized and self-motivated individuals with excellent time management skills will excel in this role.
- Flexibility: The ability to work after hours and handle pressure situations occasionally is crucial.
- Multitasking: A strong capacity to multitask and prioritize effectively is needed.
- System Knowledge: Familiarity with the SoloPlan system and prior experience in fuel management are highly advantageous.
Key Responsibilities
As the Administration Supervisor, your day-to-day tasks will involve:
SoloPlan Software Management: Set up and maintain the SoloPlan software to manage multiple transport tasks, including:
- Inbound Cane Transport: Overseeing 200 trips daily.
- Packed Transport: Coordinating 12 trips and 12 return trips each day.
- Bulk Sugar Transport: Managing 24 trips daily.
Data Accuracy: Ensure all data is accurately recorded to facilitate efficient decision-making and reporting.
Invoicing: Generate and send out weekly invoices based on tonnage information sourced from the SoloPlan system.
Fuel Transaction Management: Download fuel transactions from Micro Alert, consolidate them into an Excel file, and address any discrepancies related to odometer readings or fuel quantities.
Stock Reconciliation: Update and approve the daily diesel stock reconciliation process to maintain accurate inventory levels.
Management Reporting: Prepare Calculation Sheet 9 for management reports to support strategic decision-making.
Fuel Usage Analysis: Investigate instances of high fuel usage, assist in corrective actions, and streamline fuel management processes.
Vehicle Management: Issue Micro Alert barcodes, add new vehicles to the MA system, and report any broken equipment to Total Energies.
Ordering and Coordination: Plan daily diesel orders and coordinate purchases with Unitrans, ensuring orders are entered correctly on the Total Energies website and tracking sales order numbers.
Quality Checks: Ensure dips are taken before and after each delivery and verify them against delivery notes to maintain operational integrity.
Why Join Us?
By joining our team, you will become part of a vibrant work culture that values innovation and efficiency. As an Administration Supervisor, you will have the chance to make a real impact on our operations and contribute to our success. Your skills in logistics, fuel management, and data analysis will not only help streamline processes but also enhance our overall service delivery.
We encourage you to apply if you meet the requirements and are prepared for a demanding yet rewarding role. Don’t miss this chance to become an integral part of our team in Malalane. Your expertise could help drive our success!
To advance in your career, submit an application now!